How to Choose an Event Center Near San Juan, TX
Memorial Event Center provides event space for rent which is perfect for different social events like weddings, showers, parties, corporate functions, and more. The owners started the business back in 2016 and are also certified wedding planners by the Association of Bridal Consultants. Our event space can accommodate up to 300 guests and our spacious courtyard holds an additional 85. Give us a call right now at (956) 720-4332.
One of the most important, yet often overlooked components of event planning is the venue itself. You may have an incredible event planned for your attendees, but if your location is wrong, it can hamper the whole experience. Everything in event planning is built from the ground up, so make sure to choose an event center near San Juan, TX that supports the occasion in every way possible. From amenities to access, you should thoughtfully consider all details that a particular venue will have for your event. Not sure what you should be looking for? Here are several things to get you started:
Location
You may already know where you want your big event to be. That’s great! Just be sure that it will meet the needs of your attendees. For example, if you’re holding an event for local attendees, is the place in a reasonably central location? People may be commuting from home or their workplace, so it’s best to keep the venue close by.
If the event will include attendees traveling from a distance, does the venue have quick and available access to an airport, hotels, and good restaurant options? If not, you may want to consider choosing an event center in a more user-friendly location. Of course, it depends on the occasion, but such logistical details are an important part of the experience to consider.
Event Room Size
The venue you choose to hire needs to have enough gathering space for your attendees to fit into comfortably. For inexperienced or under-funded planners, it may be easy to book a venue that is entirely too small for the anticipated group size. The result of such a mistake would be disastrous for the overall experience.
If you can’t be reasonably sure about how many people will attend at the time you book the event hall, try to choose a venue that has different room sizes available at the same location. You may be able to negotiate with the venue provider to allow you to switch to a more appropriate room size once you have a better idea of how many people will attend, but you will likely still need to confirm these details well in advance.
Parking and Traffic
Think about traveling to and from the event. Does your activity clash with any known traffic patterns that may cause problems? For example, if your evening event were to be scheduled at a location where a local university is playing a big game, will the traffic concerns interfere with access? Or is there a nearby construction project slated to begin that could cause problems? Some of these things are unforeseeable, but do your best to evaluate traffic impact on your attendee’s ability to come.
Parking at the venue is also important to consider for the number of attendees that will likely drive to an event center near San Juan, TX. You want all to have reasonable access to good parking at the venue or in a nearby parking facility.
Onsite Services and Amenities
Whether you need a party hall or a corporate events space, be sure to identify what onsite support you will need from a venue. Management can inform you what they can offer. Here are a few things that may (or may not) be offered:
- Catering services and kitchen staging area
- Tables, chairs, and linens
- Event setup and takedown team
- Wi-fi service for attendees
- Audio video system
- Onsite technical support
Ambiance and Floor Plan
You should choose a venue with an ambiance that supports your event. Look at the architecture, floor plan, interior design, and furnishings. Does it match the intended look and feel of your event? Many of these decorative details can be adjusted according to the occasion, but the paint and décor still matter.
The layout of the venue can also impact your event. Foot traffic and congestion matters, so try to avoid any venue for your event size that could impede the flow of the room and facility. It’s also a good idea to make sure the room and venue are accessible for wheelchairs or other user needs that people may have.
Booking an Event Center Near San Juan, TX
Planning a large event involves a lot of logistical coordination and planning. Any gross error can derail the entire production, leaving you and your team helpless as it all comes crashing down. That’s where an experienced support team can help.
When you book your event with Memorial Event Center, our team of professional planners can help you to begin mapping out how to use the event space in detail, such as where you should set up any tables and chairs, equipment, activities, stations, etc. As a family-owned event center near San Juan, TX, we support a wide variety of occasions, ranging from receptions to conventions to birthday parties. Stop by for a tour at 208 E Canton Rd, Edinburg, TX 78539 United States. Call us at (956) 720-4332.
Events & Venues FAQ’s
Can you host a corporate event?
Certainly, we can host corporate events at our venue. Our dedicated team is experienced in coordinating and facilitating corporate gatherings, offering various meeting spaces, audiovisual equipment, and customizable setups to suit your specific event needs. Whether it's a seminar, conference, workshop, or any other corporate function, we're well-equipped to provide you with a professional and productive event environment.
What is your maximum capacity for an event?
Our maximum event capacity is 300 guests, ensuring ample space for your event attendees while maintaining a comfortable and enjoyable atmosphere. This capacity allows us to accommodate various event types and sizes, from intimate gatherings to larger functions. We prioritize the comfort and safety of all our guests to ensure a successful and memorable event. Feel free to book your event.
Do tables and chairs come with the venue?
Yes, tables and chairs are included as part of the venue rental package. We provide a variety of table shapes and sizes, as well as chairs, to meet your seating needs. This makes planning and organizing your event more convenient, as you won't have to worry about sourcing these essential items separately. Visit our gallery page to have an idea.